Wedding Coordination
The invisible glue that holds your day together, wedding coordination ensures your day goes off without a hitch, while you sit back and experience your day to the fullest.
"Our wedding coordinator was worth her weight in gold. I honestly don't even know how many small details she kept off our plate so we could fully enjoy our day."
- Lauren S.
Why hire a coordinator?
Because your wedding day takes months to plan,
and will fly by in an instant.
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When you look back, you want your memories to be of enjoying your day, not answering 3,000 questions.
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Your coordinator knows you, your wishes, your vendors.
They are the go-to expert on all the details of your day, so that YOU can be the guests of honor, not the planner.
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They are invested in your day flowing perfectly.
They understand the dynamics of your family and friends.
They ensure all of your vendors have everything they need, all day.
They keep thousands of questions and minute decisions off your plate
...so that you can be fully present and experience your day.
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What does a coordinator do?
Our coordination packages have various levels of service.
But in general, a wedding coordinator...
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Meets with you 1-2 months before your event
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Gets to know you, your partner, and your wishes for your day.
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Has awareness of religious & cultural traditions, language barriers, and personal wishes
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Contacts, confirms, & connects vendors. Has all vendor information in 1 place.
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Answers last-minute vendor questions (parking, logistics, timeline, facility amenities, etc.)
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Creates & understands your master timeline and shares with venue/vendors/staff
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Rehearsal dinner coordination
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Day-of on-site event management (may include multiple locations)
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Acts as point-of-contact for all vendors, guests, and venue staff
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Ensures event stays on timeline, or finds ways or "catch up" if event has fallen behind.
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Directs guests, family & vendors during transitions (ceremony, cocktail, reception, exit)
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Emergency kit & in-the-moment problem solving
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Final vendor wrap-up
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Extra set-up, tear-down & clean-up support
What's the difference between a coordinator and a planner?
While planning and coordinating have some overlapping responsibilities, in general a planner spends far more time with you, creating your event from scratch. They may research, contact, vet, and book your vendors, assist with guest RSVPs and adjusting guest count planning, ensuring everything adheres to the colors/themes/creative vision of the wedding, and maintaining your budget for the overall event.
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In comparison, a coordinator usually comes in closer to the event date, when the venue, catering, flowers, photographer, and other vendors have all been booked, but the event needs structure, leadership, and a lot of communication between parties. They attend your event as the leader & point of contact, keep the flow and timeline on point, tie up loose ends, and problem solve issues in real-time.
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How much does day-of coordination cost?
Prices vary depending on level of services offered, and start around $1300. Send us a message for full details of pricing, packages, and custom deals.
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How do we add a coordinator to our Photo/Video Package?
Simply reach out to us at Lumora Studio and let us know you are interested! We'll immediately go over your needs for your day, match you with a coordinator, and add your coordinating package to your photo/video invoice! All fees can be paid in the same methods and timeline as your photo/video package balance.
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